CSC Officers and Executive

The 8 ordinary members – TO BE UPDATED FOR 23/24

What does the CSC Executive do? The Executive is made up of the CSC Officers, plus 8 ordinary members elected by the Treasurers of currently recognised societies. The Executive’s job is to run the CSC day-to-day, making decisions on grant applications, recognition of new societies, and other matters.

Duties of Society Officers to the CSC – Elected officers, have a duty of care to your society, but you also have certain responsibilities towards the CSC. If you are experiencing any difficulties with regards to running your society, please either call into the office or email us and we will try to fix the problem together.

 

The responsibility and duties of the Chairperson of the CSC:

  • the chairing of meetings of the Committee and Executive.
  • the appointment of  chairpersons to  any  sub‐committees of  the  Executive or the Committee.
  • the responsibility for the overall running of the Committee.
  • the responsibility,  in  conjunction with  the  Honorary  Treasurer,  for support staff employment and relations.
  • to liaise with such other bodies as appoint representatives to the Capitation Committee and to act as chief negotiator with bodies or persons not covered in the briefs of other Officers. 

The responsibility and duties of the Secretary of the CSC shall be:

  • the oversight of the preparation of agendas and minutes for meetings of the Committee and Executive.
  • the oversight of the keeping and proper archiving of the Committee’s records.
  • the oversight of general correspondence of the Committee.
  • ruling  upon  the  degree  of  adherence  of  the  reported  activities  of  each  University Society, as reflected within its Annual Activity Report, to the criteria for its activities as defined by its constitution, and on whether said Activity Report satisfies the obligations upon University Societies stipulated by the articles of this Constitution and the duly enacted Policies of this Committee, which Activity Reports are submitted in accordance with the requirements of this Constitution.
  • to ensure the ongoing availability to all members of the Committee of an up‐to‐date copy of the Committee’s Constitution and its Grants Policy Document and to inform members of the availability of said documentation at the beginning of each academic year.
  • the constitutional affairs of the Committee and of all University Societies.
  • to chair meetings of the Committee and Executive in the absence of the Chairperson and the Honorary Treasurer.
  •  the  formulation  of  recommendations  to  the  Executive  in  respect  of  the  provisional recognition of prospective University Societies.
  • the formulation of recommendations to the Committee in respect of the full recognition of provisional University Societies.
  •  the oversight of all CSC Publications.
  • to represent the Committee on any national Student Society Organisation to which it may affiliate.

Office Hours

The responsibility and duties of the Treasurer of the CSC shall be:

  •    the oversight of all financial matters of the Committee.
  •   the oversight of the finances of all University Societies saving those with very large turn‐over, the oversight of which shall fall to the Honorary Treasurer.
  • ruling on the adherence of the financial records of a University Society to the criteria defined for the same within the Grants Policy Document, and on whether said financial records satisfy the obligations upon University Societies stipulated by the articles of this Constitution and the duly enacted Policies of this Committee, which records are submitted in accordance with the requirements of this Constitution.
  • to act in conjunction with the Honorary Treasurer in drawing up budgets and drafting a Grants Policy Document.
  • to act in conjunction with the Honorary Treasurer in all the Committee’s dealings with banks and other financial institutions.
  • to chair meetings of the Committee and Executive in the absence of the Chairperson, the Honorary Treasurer and the Secretary.

The responsibilities of the Amenities Officer shall be:

  • the allocation and maintenance of University Society rooms and facilities.
  • the  procurement  of  capital  items  on  behalf  of  the  Committee  and  for  University Societies as appropriate.
  • to deal with the College authorities relevant to amenities of the Committee.
  • to act as the nominated safety officer of the Committee.
  • to act as the nominated recycling officer of the Committee.
  • to chair meetings of the Committee in the absence of the Chairperson, the Honorary Treasurer, the Secretary and the Treasurer.

The responsibilities of the Honorary Treasurer 

  • the oversight of the financial affairs of University Societies with a large turnover and advising the Treasurer on the quality of said financial records prior to the Treasurer’s ruling on said financial records.
  • the formulation of the Committee’s long‐term financial policy.
  • the preparation, in conjunction with the Treasurer of the Committee’s annual financial records.
  • the presentation of the Committee’s annual financial records to the Committee at the appointed General Meeting of the Committee.
  • to ensure the on‐going provision to all members of Committee of up‐to‐date statements of the sums granted to University Societies at meetings of the Executive.
  • the presentation of the Committee’s annual financial records to the Capitation Committee at the appointed meeting of said committee.
  • the responsibility, in conjunction with the Chairperson, for support staff employment and relations.
  • To act as Vice‐Chairperson of the Committee and Executive.

The Honorary Treasurer shall not be entitled to vote at any meeting of the Committee or its Executive, other than a casting vote when in the Chair or when meeting under the provisions of 6.10 of the constitition

About running for a position on the CSC

Can I become a member of the CSC executive?
Registered students who are currently engaged in academic studies or research, or staff of the University, are eligible to be elected to the Executive or as an Officer of the Committee. Executive members are elected at the CSC’s Annual General Meeting, week 10 of Hilary Term. Nominations are made a week in advance of the AGM, if you are interested please ensure that you get the treasurers of 2 fully recognised societies to propose and second you using the forms that will be emailed out. Being on CSC Exec is a great way to see how societies work, and to get involved. Exec meets once a week during term time – in Michaelmas Term, meetings can go on for up to 2 hours, but once grant applications have been dealt with they can finished within an hour.  If you want to know more about it, please get in touch.
Running for a position as a CSC officer.
It may help to have already served as an ordinary member of the Executive, however any registered students who are currently engaged in academic studies or research, or staff of the University, are eligible can be nominated for any of the Officerships of the CSC. You must be nominated by two Treasurers of fully recognised societies.