CSC AGM 2022

The CSC AGM on 29th March failed to meet quorum and will reconvene 6p.m. on 4th April via Zoom.
The election of the four CSC Officers and eight executive members will take place.   The Treasurer of each fully recognised sodality/association has a vote – they will receive panelist invites on Monday afternoon. 
Anyone may come along however it is the Treasurer that counts for quorum so please ensure that your society treasurer is aware of the meeting time and that they attend, or proxy their vote to another member of the committee before 1p.m. on Monday.
Non treasurers can register in advance for this meeting on Zoom – click link to register

After registering, you will receive a confirmation email containing information about joining the meeting.

CSC AGM 2021

agm_imageThe Executive Committee of the CSC is made up of Officers and the Executive. All twelve of these positions will be elected on the 6th April at 6pm. Click to view AGM 

The four Officers are the Chairperson, Treasurer, Secretary and the Amenities Officer and the eight other positions on the committee are Executive members. 


The responsibilities of the Officers are as follows:
Chairperson: Oversees the running of the committee and represents societies at the upper echelons of TCD. 
Treasurer: Oversees the accounts and the grantmaking process, consults and advises societies on all things income and expenditure. 
Secretary: Advises and oversees all things constitutional, supports societies with the running of general meetings and committee activities. 
Amenities Officer: Works on behalf of societies to support and develop the facilities available to them. Think kettles, microwaves and bookable spaces. 

The eight Executive members then function as what you could refer to as ordinary committee members. They decide on grant applications for societies, they approve new society applications and decide on and advise on every major decision and activity the CSC undertakes. In effect, they’re the lifeblood of the committee. If you are interested in running please get in touch Nominations must be signed by the treasurers of two fully recognised sodalities or associations, and nominations must be emailed to [email protected] before 6p.m. on Tuesday 30th March.

CSC AGM 2020

The CSC Annual General Meeting will take place on 30th at 6 pm. 
The Committee consists of 5 Officers – Chairperson, Treasurer, Secretary, Amenities Officer and Hon Treasurer; and 8 ordinary members of Executive.  The position of Honorary Treasurer is a 3-year one, and is usually held by a member of staff or a postgraduate student. More information on these roles can be found here 
If you would like to run for any of the above positions, please ensure that you arrange for the current Treasurer of a fully recognised society to nominate you and another one to second you. 
The nomination form has been sent to the treasurer of each fully recognised society and the proposer and seconder will need to complete, sign, scan and email to [email protected] BEFORE 6p.m. on Wednesday 23rd September.

Results of 2019 CSC AGM

Many thanks to all of the students who ran at the CSC AGM yesterday, and congratulation to the newly elected CSC Officers and executive 

Chair Lee Campbell
Secretary Caoimhin Hamill
Treasurer Eada Hogan
Amenities Katie Holmes
Exec Rionach Hyland
Exec Rua Barron
Exec Cormac Henry
Exec Ben McConkey
exec Katie O’Brien
Exec Donal Sheehan
Exec Ben Steacy
Exec Alessia Vecchio


Results of AGM 2018

Fiona May was elected Chair of the CSC on 20th March 2018.

Hugh Fitzgibbon was elected to the position of Secretary,  Ciaran Maguire was elected to the position of  Treasurer and Ciara O’Leary was elected Amenities Officer of the CSC. 

Those elected to the eight positions on the CSC Executive were Sophie Donnelly, Calum Fabb, Gill, Eoin Hannaway, Lauren McDonald, Georgie O’Sullivan, Eleanor Scott and Dahnan Spurling. 

Calling and Running an AGM

AGM Guidance 

Please click here for a documents containing all the information that you need to know about running an AGM effectively. This links contains a sample Agenda for an AGM, as well as sample ballot papers that you may print in the CSC offices for use in your elections.

 Once elections have taken place, please be sure to notify [email protected] and [email protected] of the newly elected committee members’ names and email addresses. 

Calling and Running an AGM

Societies must hold an Annual General Meeting once a year. The procedure for calling an AGM or EGM is laid out in your society constitution; please ensure that sufficient notice is communicated to members (as per your constitution) by email and on the society’s poster- board (optional), stating the time, date and location of the meeting along with an agenda of what is to take place.

The agenda for the meeting should include an overview of the society’s activities, reports from the officers, amendments to the constitution (if applicable) and elections for a new committee.

Some society constitutions set out specific voting requirements, all other societies should follow proper procedure recommended by the CSC. Officers should ensure that individual, position-specific ballots are used –

Constitutional amendments drafted by a society committee must be put to a vote of the membership at a General Meeting in line with the society’s constitutional protocols and, if passed, sent into the CSC for ratification. It is strongly recommended that these changes are drafted in consultation with the CSC Secretary to ensure they are appropriate. If the AGM has not been conducted in a satisfactory manner the CSC will ask that it be run again, so it’s worth taking the time to ensure that the correct protocol have been followed.

If you have any questions about calling or running an AGM, please email the Secretary at [email protected]

Recommended CSC Procedure

Please note that following information is not compulsory, but rather a set of guidelines to help you run a smooth AGM. If your society constitution is considerably outdated, or simply does not contain the information referred to in the first page of this document, then please refer to the information below:

Checking Membership

An up to date membership list should be compiled and printed, or be made available in soft copy at the AGM. Membership should be checked as members enter the room for the meeting. Please cross check membership cards with the membership list. Anyone that fails either of these criteria should not be allowed to vote in any elections, or on any motions at the meeting.

Once membership has been checked at the door, please hand members one ballot paper for each election that is to take place. Contact the CSC Secretary for a ballot paper template.


Some society constitutions contain guidelines on what type of electoral system should be used. If that is the case, please follow those guidelines.

One of the following two methods, depending on the type of election or your constitutional requirements, will be relevant:

First Past the Post – This system should be used either: (i) when an election consists of two candidates, running for one position; or (ii) if your constitution requires that it be used for all elections. This simply involves members indicating a single preference. The winner is the candidate with the most preferences. In the case of a tie, you may decide either to offer the outgoing Chair a casting vote, or flip a coin.

Single Transferrable Vote – This system should be used either: (i) when an election consists of more than two candidates running for one position; or (ii) when multiple candidates run for multiple positions (for example, when 5 candidates run for 3 OCM positions); or (iii) when your constitution requires that it be used for all elections. The system works as follows:

  1. Voters should be given ballot papers on which they may write the names of all candidates in the election, and express numbered preferences (1-8 where there are 8 candidates, for example) for as many candidates as they chose;
  2. Ballot papers should then be collected. In order to be elected, a candidate must meet the quota of votes. The quota of votes should be calculated using the formula below: 

The total valid poll is the number of votes cast (that are legible and have followed the instructions provided in denoting preferences), and the number of seats is the number of positions.

  1. Proceed to count the number of first preferences for each candidate. If there is one position, and one candidate receives more first preferences than the quota requires, then they are elected and the election concludes.
  2. If no candidate satisfies the quota, then the candidate with the least first preferences is eliminated. Please announce that, after the “first count”, [name of candidate] is to be eliminated and their votes redistributed. Please do this for every count (i.e. every time a count is concluded and a candidate is eliminated).
  3. Once the candidate is eliminated, redistribute the first preferences that candidate received to those candidates who are marked as preference 2 on the ballot papers.
  4. Repeat this process until the number of candidates required have satisfied the quota, or until there are only as many candidates as positions left.

The STV system is somewhat more complex, and as such, if you would like the CSC Secretary to attend your AGM in order to help run the election, please contact [email protected].

Please note two further things:

  • Order of Elections – It is important to conduct elections in order of seniority (i.e. Chair first, then work down), and to conclude each election and announce the winning candidate before proceeding to the next. This is to ensure that unsuccessful candidates in previous elections can put themselves forward in subsequent votes.
  • Hustings – If possible, you should offer an opportunity for candidates for Officerships particularly to speak to the meeting. These hustings should be kept brief, no longer than 2 minutes per candidate. You may decide to offer varying amounts of time depending on the seniority of the Officership.