To set up a new society in College, which will be recognised by the Central Societies Committee (CSC) of behalf of the College Board, there are certain steps that need to be followed.
- Examine the list of existing societies to see if there is one that is already recognised which could accommodate your interest. A new society whose aims overlap with an already existing one, is very unlikely to be recognised.
- Gather together a group of similarly minded students/staff to help out if you have not already done so.
- Download a copy of the Sample Constitution (2013) and use this to draw up your constitution. It contains certain sections which deal specifically with a society’s relationship to the CSC – duties of the society officers re submission of annual accounts, secretary’s reports, etc., which must be included in your society constitution.
- You then must collect signatures and I.D. numbers of 200 students and staff members who would like to see the society being recognised in College. You can set up a stand so long as you advertise as the “Proposed D.U. ………. Society”. A list of names will not be sufficient, they must be signatures and I.D. numbers must be included.
- Submit your constitution and list of signatures to the Secretary of the CSC. You will be given a time to come in and put your case to the CSC Executive. 2 or 3 proposed committee members will be invited to explain to the meeting, the aims of your society and how you intend to satisfy those aims. You may be asked questions by the Executive.
Criteria under which the society will be examined are :
- Must have 200 or more signatures and ID numbers in support of the application.
- A constitution and statement of aims must be produced and be deemed satisfactory. It must be democratic and have proper financial controls.
- The principal aims of the society must not already be covered in the aims of any recognised society or capitated body or group thereof.
- It must satisfy the Executive that the society is likely to make a long term contribution to student life in College and to continue on an on-going basis. (The Executive does not regard as likely to make a long-term contribution to student life in College, groups who sole or primary aim is, in its opinion, a clearly achievable short-term goal.)
You will be informed of the result of your application. If you are not granted provisional recognition, the Executive must inform the group in question of the reasons for refusal. You may be advised to alter your constitution and/or aims in some way, and re-apply. The Executive may refer an application for provisional recognition to the Committee (i.e. a General Meeting of the CSC which consists of the Treasurers or all fully recognised College societies as well as the Executive).
If you are granted provisional recognition, you will immediately have access to the facilities in the CSC office to carry out your society business: You will qualify for a grant from the CSC under several headings (see the CSC Grants Policy Document – the only areas which will not be funded for provisionally recognised societies, are society travel and rooms expenses.) Provisional recognition shall expire after a period of eighteen months
Having submited satisfactory accounts of the income and expenditure incurred for at least a financial year, a secretary’s report for the same period, an up-to-date constitution and evidence showing that the society has 50 or more fully paid-up members, you will be proposed for full recognition at a CSC AGM. You then become a full member of the CSC with voting rights, and eligibility for full grants.